#Job Description

Plan International Somalia/Somaliland

EXPRESSION OF INTEREST- EXTERNAL AUDIT SERVICES

BACKGROUND

Plan International strives to advance children’s rights and equality for girls all over the world. As an independent development and humanitarian organization, we work alongside children, young people, our supporters and partners to tackle the root causes of the challenges facing girls and all vulnerable children. We support children’s rights from birth until they reach adulthood and enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. For over 85 years, we have been building powerful partnerships for children, and we are active in over 87 countries.

Plan International Somalia/Somaliland is part of the global federation of Plan International and was registered in Somalia/Somaliland in 2020 and has started programmes that focuses on child protection, education and youth economic empowerment programming, working with/through partners and providing technical support to INGOs, NGOs and the Government institutes in Plan’s areas of expertise

 Plan International Somalia Seeks to seeks to hire the services of an external audit firm for the purpose of auditing its annual books of accounts for the Financial year(s) 2022 and 2023.

SCOPE OF WORK/DELIVERABLES

The successful firm will be required to perform the annual organizational financial audit for the period July 2021 to June 2022 and July 2022 to June 2023 with respect to relevant pre-determined objectives and submit a final report not later than 15th November 2023 following the end of the financial year. Plan International Somalia/Somaliland financial year runs from 1st July to 30th June the following year. The audit shall be carried out by an external, independent and qualified audit firm. The audit firm must be fully registered and have a valid operating license from a recognised licensing body in the member country that the audit firm is domiciled.

The audit will be performed in Somalia/Somaliland in the city of Hargeisa. Based on need, field visits will be arranged to the operational areas of Plan International Somalia/Somaliland. The audit firm will confirm the locations and work schedule of the Audit one week in advance before the commencement of the Audit at Plan International Somalia/Somaliland. The following will be the key work/deliverables of the Audit;

• Submission of the following draft reports via email for Plan International Somalia/Somaliland management review and feedback:
  • Independent audit opinion on the financial statements;
  • Feedback on financial statements review;
  • Management letter with suggested recommendations.

• Submission of the following final reports via email and hard copies to Plan International Somalia/Somaliland and relevant Governments of Somaliland and Somalia institutions:
  • Independent audit opinion on the Financial Statements in Dollar and Euro;
  • Management letter with recommendations;
  • Review and submission of annual income tax returns if any to Revenue Authorities.

The audit must cover, the following areas but will not be necessarily limited to them as long as prior agreement on the enlargement of the scope is agreed.

• Check, through sample testing whether the organisation has adhered to the procurement guidelines of Plan International Somalia/Somaliland.
• An examination as to whether Plan International Somalia financial policy and procedures ensure smooth and efficient implementation of activities and prevent fraud and corruption.
• Appropriate supporting documents, records and books of accounts relating to all activities have been maintained for Plan International Somalia/Somaliland.
• Based on materiality and risk, the auditor shall examine whether there is sufficient documentation supporting all reported costs.
• An examination as to whether asset management and procedures (purchase, inventory, storage, operational use, disposal) are in line with Plan International Inc/Somalia/Somaliland regulations.
• An examination as to whether the national labour law and tax regulations for the have been observed.
• Verify that Plan International Somalia/Somaliland has signed agreements with its subsequent partner organisations.

Skills and Qualifications

TECHNICAL REQUIREMENTS

In the bids, the firms are expected to:

• Provide an exposition of their technical expertise in audit and advisory services;
• Demonstrate experience of auditing International Non-Governmental Organizations with a bias on the Humanitarian sector;
• Provide references of recent experiences in performing external audit services which should be a sample list of past clients including name of organization, contact person, contact number and email address, designation, nature and value of service and period of the appointment;
• Provide value addition services besides the contracted services;
• Have a partnership base of not less than seven full-time partners with affiliation to internationally accredited audit firms.
• The audit shall be carried out in accordance with the international audit standards issued by IAASB
• The audit firm shall be responsible for the formulation of an opinion on the Financial Statements based on the audit conducted in accordance with ISA 800/805 (International Standards on Auditing)
• The audit report must be fully signed, stamped and embossed with the Audit firm seal by the authorised representative of the Audit firm who shall be required to indicate their full names and title in the Audit Firm.

How to apply

Bids should be sent by email to [email protected] and making reference in the subject line as follows:

Subject: “Provision of Audit services/name of business entity.

Plan International Somalia reserves the right to reject any application(s) without disclosing the reasons.

The deadline for application submission is at 1700Hrs Friday 15th September 2023.

NB: All enquiries concerning the EOI should be addressed to [email protected] not later than 5th September 2023